City Clerk

Meeting Duties

• Assist in the preparation of ordinances and resolutions and codification of the same
• Attend meetings of the Common Council, Finance and Personnel Committee, Public Works Committee, and Board of Review as well as other meetings as required
• Identify and notify appropriate property owners and residents affected by City action
• Maintain a monthly calendar of all City meetings
• Maintain affidavits of publication
• Prepare and distribute meeting agendas, minutes, and other accompanying information for Common Council members and other boards, committees, and commissions
• Prepare, publish, and post meeting agendas, bids, official notices, public hearings, and other information as required by law
• Provide an accurate recording of the proceedings

Record Duties

• Administer the oath of office
• Certify tax roll, assessment roll, and documents
• Certify, attest, and record legal documents including ordinances, resolutions, contracts, and deeds as required
• Enter every enacted ordinance and resolution into the permanent record of the City
• Maintain all papers and records open to inspection during normal working hours
• Oversee the records management program, including retention and disposition of official documents
• Serve as notary public
• Serve as the official custodian of all City records, public documents, and corporate seal of the City

Risk Management Duties

• Act as the City's Safety Coordinator by performing responsible work in the development and implementation of job safety and training programs for the City of Hartford
• Maintain a complete record of individual employee training and other safety records
• Provide for annual facility inspections of all City departments to ensure that the City is in compliance with OSHA and DOC regulations
• Review all safety policies on an annual basis

Insurance Duties

• Maintain an accurate list of all City-owned vehicles, buildings, property in the open, vehicles and contractors equipment
• Process all worker comp claims and other insurance claims

License & Permit Duties

Administer the issuance of permits and licenses for:

• Cigarette
• Direct seller's
• Fireworks
• Intoxicating liquor/fermented malt beverages
• Operator/bartender
• Other miscellaneous permits in accord with applicable Wisconsin Statutes and City ordinance regulations
• Picnic/gathering
• Secondhand dealer
• Weights and measures